1. Centralized and Structured Document Management

QoreUltima facilitates access to documents by allowing them to be stored and organized centrally. This system is particularly relevant under the Law on Access to Documents of Public Bodies, as it ensures rigorous classification based on criteria such as type, classification, and owner. Documents are automatically indexed with detailed contextual information, simplifying their retrieval when responding to requests for rights of access to administrative documents.

2. Fast and Efficient Search

With advanced search features, QoreUltima quickly retrieves the documents needed to respond to requests governed by the Law on Access to Documents. This significantly reduces processing time and enhances responsiveness to access requests.

3. Version Tracking and Access Rights Management

Managing access rights to administrative documents is essential for legal compliance. QoreUltima ensures the most recent version of documents is provided while protecting sensitive information with access restrictions tailored to each user’s role. This helps ensure full compliance with the Law on Access to Documents.

4. Process Automation

QoreUltima’s automated features, such as notifications and request tracking, ensure strict adherence to the legal deadlines set by the Law on Access to Administrative Documents. These automations reduce oversights, strengthen internal coordination, and improve the experience for requesters.

5. Legal Compliance

Designed to meet Quebec and Canadian regulatory frameworks, QoreUltima includes tools to fulfill the obligations of the Law on Access to Documents. It ensures document retention, traceability, and archive management are conducted within a legally compliant framework.

6. Data Security

Administrative documents are often sensitive, requiring a high level of security. QoreUltima integrates advanced measures, such as role-based permissions and detailed audit logs, ensuring confidentiality and data integrity in compliance with the Law on Access to Documents.

7. Reduced Human Errors

The automation provided by QoreUltima, especially for document indexing and classification, minimizes the risk of human errors. This ensures higher quality and accuracy of the data transmitted in requests related to rights of access to administrative documents.

8. Combination with QoreAudit

To go further, QoreAudit automatically detects personal information in documents. When integrated with QoreUltima, this solution addresses confidentiality requirements under the Law on Access to Documents while facilitating risk management.

In conclusion, QoreUltima positions itself as a key solution to help organizations comply with the Law on Access to Documents of Public Bodies. It simplifies the exercise of access rights to administrative documents while optimizing security, legal compliance, and operational costs.