By Annick Lapointe, Archivist, Data Analyst and Solution Expert at Coginov

Choosing an experienced team to migrate data from an outdated system to a new information and document management system is a wise decision for several reasons:

1. Expertise in Data Migration: Experienced teams have extensive knowledge of data migration processes, including data extraction, transformation, and loading (ETL). They understand the complexities and potential challenges that can arise during data migration and are equipped to address them effectively.
2. Minimized Downtime: Experienced teams can plan and execute data migrations with minimal disruption to the organization’s operations. They can implement strategies to ensure that critical data is available when needed, reducing downtime and maintaining productivity.
3. Data Integrity: Data integrity is crucial during migration to prevent data loss or corruption. Experienced teams have the skills and tools to verify data accuracy before and after the migration, reducing the risk of errors.
4. Risk Mitigation: They are well-versed in identifying and mitigating risks associated with data migration. They can develop contingency plans to address unforeseen issues, ensuring that the migration process remains on track.
5. Efficiency and Speed: Experienced teams can complete data migration more efficiently and quickly due to their familiarity with the process. This means less disruption and a faster transition to the new system, allowing the organization to realize the benefits sooner.
6. Compliance and Security: Data privacy, security, and compliance with relevant regulations (such as GDPR or HIPAA) are critical considerations during data migration. Experienced teams understand the legal and regulatory requirements and can ensure that the migration process adheres to these standards.
7. Customization and Adaptability: An experienced team can tailor the migration process to the specific needs and requirements of the organization. They can adapt their approach to handle various data types, formats, and sources.
8. Quality Assurance: They have robust quality assurance processes in place to validate data accuracy, completeness, and consistency throughout the migration process.
   
9. Documentation and Reporting: Experienced teams maintain thorough documentation of the migration process, making it easier to track progress, troubleshoot issues, and create an audit trail if necessary.
   
10. Post-Migration Support: After the migration, experienced teams can provide support and assistance in acclimating users to the new system, addressing any issues that may arise, and ensuring a smooth transition.
11. Knowledge Transfer: They can transfer knowledge and best practices to the organization’s internal IT or data management teams, ensuring that the organization can maintain and manage the new system effectively.
12. Cost-Efficiency: While experienced teams may come at a higher initial cost, their efficiency and ability to prevent costly mistakes can lead to cost savings in the long run.
13. Peace of Mind: Organizations can have confidence in the process, knowing that it is being handled by professionals who have successfully completed similar migrations in the past.
    
    

In summary, an experienced team brings a wealth of knowledge and skills to the table, reducing the risks associated with data migration and increasing the likelihood of a successful transition to a new information and document management system. Their expertise ensures that data is accurately, securely, and efficiently moved from the old system to the new, with minimal disruption to the organization’s operations.